Privacy Policy

Last updated: 8 October 2025

1. Introduction

Allotap Ltd (“we”, “our”, or “us”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal information when you visit our website www.allotap.com, contact us, subscribe to our newsletter, or engage our services.

We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Allotap Ltd is registered in England and Wales (Company No. 14275012) with its registered office at Quadrant House, 4 Thomas Moore Square, London, E1W 1YW, United Kingdom.

2. Information We Collect

We may collect and process the following types of personal information:

a. Information you provide directly:

  • Your name, email address, phone number, company name, and job title when you contact us through our website, email, or phone.

  • Information provided when you engage our consultancy services (e.g. billing, contracts, or project details).

  • Your name and email address when you subscribe to our newsletter or marketing updates.

b. Information collected automatically:

  • Technical data such as IP address, browser type, device information, and pages visited.

  • Analytics and usage data collected through cookies or tracking technologies (e.g. Google Analytics or Squarespace Analytics).

3. How We Use Your Information

We use personal data to:

  • Respond to your enquiries and provide consultancy services.

  • Manage client relationships and deliver contracted projects.

  • Send administrative, service-related, or account-related communications.

  • Send newsletters or marketing updates (only if you have subscribed or opted in).

  • Analyse and improve our website, content, and user experience.

  • Comply with legal obligations and maintain proper business records.

We only process your data when we have a lawful basis to do so, including:

  • Contractual necessity – to deliver our services.

  • Legitimate interest – to manage business operations, communications, and marketing to existing clients.

  • Consent – when you opt in to receive newsletters or marketing updates.

  • Legal obligation – to meet our legal or regulatory requirements.

You can unsubscribe from marketing emails at any time by clicking “Unsubscribe” in the footer of our emails or by contacting us directly.

4. Cookies and Tracking Technologies

Our website uses cookies to ensure it functions properly and to enhance user experience. Cookies help us analyse site traffic, improve functionality, and understand visitor behaviour.

You can control or disable cookies in your browser settings. For more information, visit www.aboutcookies.org.

5. How We Share Your Information

We do not sell or rent your personal data to third parties.
We may share your information with trusted service providers who help us operate our business, such as:

  • Website hosting and analytics platforms (e.g. Squarespace, Google Analytics).

  • Email marketing providers (e.g. Mailchimp or similar).

  • Professional advisers (e.g. accountants, legal consultants).

All third parties are required to maintain confidentiality and process your data securely in accordance with UK GDPR.

6. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, or reporting requirements. Newsletter subscribers’ data will be retained until you unsubscribe, after which it will be securely deleted or anonymised.

7. International Data Transfers

If we transfer your personal data outside the UK, we ensure that it is protected using appropriate safeguards such as standard contractual clauses or by transferring to countries recognised as providing adequate protection under UK law.

8. Your Rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you.

  • Request correction or deletion of your data.

  • Object to or restrict processing of your data.

  • Withdraw consent for marketing at any time.

  • Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your rights have been infringed.

To exercise these rights, please contact us at info@allotap.com.

9. Data Security

We use appropriate technical and organisational measures to protect personal data against unauthorised access, alteration, disclosure, or destruction. While we take data protection seriously, no online system can be guaranteed 100% secure.

10. Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in the law or in our data handling practices. Any updates will be published on this page with the revised date indicated above.

11. Contact Us

If you have questions or concerns about this Privacy Policy or how we handle your data, please contact: info@allotap.com.